🎉 College Event Management System

A comprehensive Java Swing desktop application for managing college events, participant registrations, and event administration.

✨ Features

• User Authentication

  • Separate login for administrators and participants
  • Secure password handling

• Event Management

  • Create, view, update, and delete events
  • Track event details (name, description, date, location, capacity)
  • View event registrations

• Participant Registration

  • Easy event registration for students
  • View registered events
  • Participant information management

• Admin Dashboard

  • Manage all events
  • View and manage participant registrations
  • Generate reports

🛠️ Technologies Used

• Frontend: Java Swing, AWT
• Backend: Java 11
• Database: MySQL
• Build Tool: Maven
• Dependency Management: Maven
• JDBC: MySQL Connector/J

📋 Prerequisites

• Java Development Kit (JDK) 11 or later
• MySQL Server 8.0 or later
• Maven 3.6.0 or later
• Git (optional, for version control)

🚀 Getting Started

1. Clone the Repository

git clone https://github.com/Sheldon1999/Event_Management.git
cd Event_Management

2. Database Setup

1. Ensure MySQL server is running
2. Create a new MySQL user (or use existing one):

   CREATE USER 'superadmin'@'localhost' IDENTIFIED BY 'Super@1999';
   GRANT ALL PRIVILEGES ON *.* TO 'superadmin'@'localhost' WITH GRANT OPTION;
   FLUSH PRIVILEGES;

3. Update database configuration in src/main/resources/config.properties

3. Build the Project

mvn clean install

4. Run the Application

java -jar target/EventManagement-1.0-SNAPSHOT.jar

📂 Project Structure

src/main/java/com/eventmanagement/
├── config/          # Application configuration
├── controllers/      # Application controllers
├── exceptions/       # Custom exceptions
├── models/           # Data models (Participant, Event, User)
├── repositories/     # Data access layer
│   └── impl/        # JDBC implementations
├── services/         # Business logic
└── ui/               # Swing UI components

🔧 Configuration

Configure the application by editing src/main/resources/config.properties:

# Database Configuration
db.url=jdbc:mysql://localhost:3306/event_management?useSSL=false&serverTimezone=UTC
db.username=superadmin
db.password=Super@1999

# Application Settings
app.name=College Event Management
app.version=1.0.0

📝 Usage

1. Home Screen

   • Choose between Admin Login or Student Registration

2. Admin Login

   • Username: admin
   • Password: admin123 (change in production)
   • Manage events and view registrations

3. Student Registration

   • Register for available events
   • View registered events
   • Update personal information

📊 Database Schema

Participants Table

CREATE TABLE IF NOT EXISTS participants (
    id BIGINT AUTO_INCREMENT PRIMARY KEY,
    name VARCHAR(100) NOT NULL,
    email VARCHAR(100) NOT NULL,
    phone VARCHAR(20) NOT NULL,
    department VARCHAR(50) NOT NULL,
    semester INT NOT NULL,
    event_id BIGINT NOT NULL,
    registration_date TIMESTAMP DEFAULT CURRENT_TIMESTAMP,
    FOREIGN KEY (event_id) REFERENCES events(id) ON DELETE CASCADE
);

Events Table

CREATE TABLE IF NOT EXISTS events (
    id BIGINT AUTO_INCREMENT PRIMARY KEY,
    name VARCHAR(100) NOT NULL,
    description TEXT,
    start_date_time DATETIME NOT NULL,
    end_date_time DATETIME NOT NULL,
    location VARCHAR(100) NOT NULL,
    max_participants INT,
    created_at TIMESTAMP DEFAULT CURRENT_TIMESTAMP,
    updated_at TIMESTAMP DEFAULT CURRENT_TIMESTAMP ON UPDATE CURRENT_TIMESTAMP
);

📸 Screenshots

Home Page

Figure 1: Application Home Page

Admin Login

Figure 2: Admin Login Page

Student Registration

Figure 3: Student Registration Form

Registration Confirmation

Figure 4: Registration Confirmation Dialog

Success Message

Figure 5: Operation Success Notification

🤝 Contributing

1. Fork the repository
2. Create your feature branch (git checkout -b feature/AmazingFeature)
3. Commit your changes (git commit -m 'Add some AmazingFeature')
4. Push to the branch (git push origin feature/AmazingFeature)
5. Open a Pull Request

📄 License

This project is licensed under the MIT License - see the LICENSE file for details.

📧 Contact

For any queries, please contact [email protected] or open an issue in the repository.

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Made with ❤️ using Java Swing