[IMP] Referrals: Update alerts

content/applications/hr/referrals/alerts.rst

@@ -2,21 +2,22 @@
 Alerts
 ======
 
-In the *Referrals* application, it is possible to post a message, also referred to as an *alert*, at
-the top of the dashboard to share important information with users.
+In the **Referrals** application, it is possible to post a message, also referred to as an *alert*,
+at the top of the dashboard to share important information with users.
 
-Alerts remain on the main *Referrals* dashboard for the specified amount of time configured on the
+Alerts remain on the main **Referrals** dashboard for the specified amount of time configured on the
 individual alert.
 
 .. image:: alerts/alerts.png
-   :align: center
    :alt: Two alert banners appear above the user's photo.
 
+.. _referrals/create-alert:
+
 Create an alert
 ===============
 
-Only users with *Administrator* access rights for the *Recruitment* application can create alerts.
-To add a new alert, navigate to the :menuselection:`Referrals app --> Configuration --> Alerts`.
+Only users with *Administrator* access rights for the **Recruitment** app can create alerts. To add
+a new alert, navigate to the :menuselection:`Referrals app --> Configuration --> Alerts`.
 
 Click :guilabel:`New` to open a blank alert form. Enter the following information on the form:
 
@@ -27,13 +28,13 @@ Click :guilabel:`New` to open a blank alert form. Enter the following informatio
   the alert should be displayed for, select the desired company from the drop-down menu in this
   field.
 
-  If this field remains blank, the alert is visible to everyone with access to the *Referrals*
-  application.
+  If this field remains blank, the alert is visible to everyone with access to the **Referrals**
+  app.
 
-  If a company is specified, only users within that company (who also have access to the *Referrals*
-  application) see the alert. This field **only** appears when in a multi-company database.
+  If a company is specified, only users within that company (who also have access to the
+  **Referrals** app) see the alert. This field **only** appears in a multi-company database.
 - :guilabel:`Alert`: enter the text for the alert. This message appears inside the alert banner on
-  the main *Referrals* dashboard.
+  the main **Referrals** app dashboard.
 - :guilabel:`On Click`: there are three options for the alert. Click the radio button next to the
   desired selection. The options are:
 
@@ -45,16 +46,32 @@ Click :guilabel:`New` to open a blank alert form. Enter the following informatio
     Click` section. Enter the desired URL in that field.
 
 .. image:: alerts/alert-form.png
-   :align: center
    :alt: An alert form completely filled in with all selections entered.
 
+Notify users
+============
+
+In addition to posting an alert on the **Referrals** app, users can be contacted directly via email,
+instead of waiting for users to view the alert when they open the **Referrals** app.
+
+After :ref:`creating an alert <referrals/create-alert>`, click the :guilabel:`Send Mail` button
+above the alert form. This causes a :guilabel:`Send Mail` pop-up window to load.
+
+The currently configured users populate the :guilabel:`User` field, and the :guilabel:`Subject` is
+populated with `New Alert In Referrals App`, by default.
+
+The :guilabel:`Body` is populated with `A new alert has been added to the Referrals app! Check your
+dashboard now!`, with the word `dashboard` linked to the **Referrals** app dashboard.
+
+Make any desired modifications to the email, then click :guilabel:`Send`.
+
 Dismiss an alert
 ================
 
 It is possible to dismiss an alert, if a user does not wish to see a specific alert again.
 
 To dismiss an alert, click the :icon:`fa-times` :guilabel:`(remove)` icon on the far-right side of
-the alert to remove the alert from the dashboard.
+the alert on the **Referrals** app dashboard, to remove the alert.
 
-This prevents the alert from appearing again, even when opening the *Referrals* application for the
-first time in a new session.
+This prevents the alert from appearing again, even when opening the **Referrals** app for the first
+time in a new session.